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A Very Simple Time Management Tactic

If I told you I had my time management all sorted, soup to nuts, one hundred percent of the time, I'd be a liar!

Like me, you’ve almost certainly got so many things to do that you forget half of them. This was a problem when I had lots of clients to serve in my digital marketing agency, and not so much now because I work with fewer private coaching clients.

I had to learn strategies and tactics to keep myself focussed and on the ball so nothing got dropped. Here's the one solution that works really well for me.

I set up daily, weekly and monthly alerts in my calendar (Google Calendar) to remind me to do these things - not just for my meetings.

For example, once a week I receive a reminder to spend two hours planning a group call for my Coach on Fire Academy members. I have reminders to touch base with Private Clients and the reminder needed to prep information for the bookkeeper.

Doing this in a system that is then linked to my calendar on my laptop, phone, iPad and desktop computer, ensures that I never miss anything! 

I set alerts to remind me to do my “to-do” stuff, get my exercise, check certain websites/blogs for updates and so much more.

There are a lot of things that you can set reminders for, so here’s how you can most benefit and get started:

  1. Make a list of all the little things that tend to fall through the cracks.
  2. Pick out the ones that have the most value for you – such as finding new clients, creating new products to promote, reaching out to existing clients – your list will vary. These are your priorities and not to be ignored.
  3. Set an alert for each one. Depending on what it is, the alert might be daily, weekly, etc.
  4. Very Important: Attach a note to each alert so you know what it is you’re supposed to do. If you’re like me and you don’t attach a note, sometimes you won’t have a clue when the alarm goes off as to what it means.

Add alerts as you think of new things you should be doing. After a few weeks of this, I think you’ll be pleasantly shocked at how much more you get done, and how much faster you’re growing your business.


When you work with us we will help you to galvanise and see how you can put that a proper strategy in place, to better MARKET, quickly GROW, and SCALE up your coaching business.

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